Do you feel isolated in your workplace?
Are you unable to decide your daily goals?
Is it difficult for you to be organized at your company?
Worry not. We are here to help you with it in profound and easy ways.
Having group meetings daily keeps you focused on your goals for the day. It provides an opportunity for the manager or leader to motivate all the members. These meetings provide opportunities for the employees to engage themselves in work in a better and more organized way.
It was found that from 2020 to 2021, there has been 12.9% increase in the number of meetings attended by workers. And 94% of the business that employs video conferencing concluded that there was a rise in their productivity.
Daily group meetings can help increase the efficiency and productivity of a company. It ensures that all the members are on the same page.
Have you ever wondered what productivity is all about? Let me give you a glimpse of it.
What is Productivity?
“Productivity is being able to do things that you were never able to do before.”
― Franz Kafka, a writer
Productivity in the workplace is associated with the total amount of work done in a particular environment within a particular time frame. When there are optimal environmental conditions and the company is working at its best capacity then productivity must increase.
In other words,
Total Productivity = Total Output/Total Input
We all know the productivity of a company is cardinal to its existence. The more productivity, the more the profits of an organization will be.
Why is Productivity Significant?
High productivity at the workplace leads to higher revenues, large incentives, bonuses, pay hikes, better employee training, and medical insurance to the employees that will contribute towards the happiness of the employees and the work environment as a whole.
Increased productivity will help a company to be more competent as compared to other competitors and will also boost the morale of the employees and the employer of the company.
For a daily group meeting to be highly productive, there must be pre-defined goals for the meeting. And the meeting should be strictly according to the time scheduled else members feel weary and bored if the meeting gets more stretched than the allotted time of the meeting.
How Daily Meetings Can Multiply productivity?
A daily group meeting is where team members can share their ideas, and concerns, solve problems with each other, share valuable information, and can ask questions with the leader or amongst each other.
With productivity improvement, employees will be able to get higher wages, better working conditions, and better employment opportunities.
Higher productivity brings lower prices for consumers and higher dividends for shareholders. Thus, productivity is the key to prosperity.
1. Delegation of Responsibilities
Are you getting confused about which work you need to do and which does not at your company?
This means there is a lack of delegation of responsibilities.
During daily group meetings, responsibilities are delegated to all the members so that no one is left behind. Proper delegation of responsibilities helps in the efficient and effective implementation of work with no drawback of withholding work from any member’s side.
These meetings discuss the day-before tasks of an employee and his current task so that a clear delegation of work can take place. Therefore, an individual can be more productive and responsible.
2. Identification with the Big-Picture
Do you often think that your company can work well even without you?
Employees should know how they are affecting the success of the company. They should know that their hard and smart work can contribute to the upliftment and development of the company positively. This will encourage them to perform their tasks more efficiently and with dedication.
Each employee should be evaluated based on Key Performance Indicators (KPIs). Daily meetings contribute to a great extent in identifying how impactful the work of the employees is for the company.
3. Effective and Better Communication
Do you feel hesitant while communicating with your team members?
Lack of communication can lead to rumors and less productivity at work. Practical and better communication is the key to success.
According to Paul J. Meyer,
“Communication – the human connection – is the key to personal and career success.”
For example, if you are working remotely then it is of paramount importance that proper communication and connection needs to be there between the employer, employees, and team members themselves.
Let me give you a real-life example. We at NxtDecade have daily meetings in which we communicate with each other concerning our work. We share our unique ideas, ask relevant questions, give our suggestions and cooperate in an organized way.
Whenever a need arises, we are also reminded about our company goals and strategies with appropriate examples so that we can stick to them.
Do explore: 10 Tips For Building A Powerful Community
4. Transparent and Immediate Help
Are you stuck with an urgent task and need immediate help?
Don’t know how your superiors would react if you consult him directly at that particular time?
In a group meeting, all the members listen actively to each other’s issues and queries. If any of the members face any issues then there were other employees to help them either by advising them or by lending a helping hand.
This way immediate help can reach the person in need and the issue can be resolved immediately. Daily group meetings ensure transparency as all the members are aware of who is engaged in what work.
5. Time saver
It is rightly said,
“We cannot save time. We can merely avoid wasting it.”
― Mokokoma Mokhonoana
Daily meetings take less time as compared to weekly meetings. Long hours of meetings tend to divert the attention of an employee.
It’s difficult for some employees to pay attention throughout the weekly meeting whereas daily meetings being shorter are much easier in grabbing the attention of the employees.
Hence, to save time and increase productivity, daily short meetings should be done.
6. Constructive and Consistent Feedback
According to a recent study,
“Around 72% of employees feel more fulfilled after receiving consistent feedback about their jobs.”
We usually find annual feedback and reviews or weekly meetings in a company. Those feedbacks impact for a day or two and then its importance decreases with time. But when consistent and honest feedback is provided to the employees regularly then it’s beneficial for their daily growth and development.
Furthermore, if there is any negative feedback then positive feedback should also be given side by side. Else employees may feel demotivated and bad about themselves. That’s what daily group meetings are meant for.
For example, in NxtDecade, meetings are held daily. Despite meetings held virtually, all of us (employees) feel connected and engaged with each other. Whatever important points are there, including daily work feedback, are discussed with all the team members.
With appropriate and constructive feedback, all of us feel motivated and content throughout the day. Work also seems simple and enjoyable. Plus, our productivity levels have also increased to a considerable level.
7. Strong Relationships at Work
Do you feel alone at your workplace?
Strong relationships can only develop if the team members are considerate, trustworthy, and honest. With daily communication (group meetings), trust develops over a period which gradually makes a person considerate of the feelings of others. Once trust builds up, honesty also flourishes side by side.
With daily group meetings, employees develop strong bonding with each other and as a result, an atmosphere of cordial and healthy relationships prevails. Better relationships mean better productivity of the team members.
These were the pros of having group meetings daily in your organization to increase efficiency. However, if one does not practice it in their work culture then it may appear like cons as they will be deprived of its advantages.Final words
It is wisely said that one should be more productive rather than busy as saving one’s time is equally important.
At last, it can be concluded that all the factors such as delegation of responsibilities, identification with the big picture, transparent and immediate help, constructive and consistent feedback, and strong relationships at work enhance the productivity of the employees and lead to the success of a company.
Also read: 9 Must-Have Behavioral Attitude Of An Entrepreneur
