No one likes messy and unorganized places, especially where they work. Not only it makes you less productive but also creates a bad image of your company. It makes it difficult to concentrate due to the chaos factor.
For instance, you called your team to inform them about a client and their requirements but you don’t have any pinboard on which you can write all the necessary details. Or you just had an important talk with your team leader but forgot to note it down. A dictator machine would have been helpful to record your information and thoughts to use later.
For doing this day-to-day work, everyone needs some tools or equipment that makes their job easy. These office accessories can increase your productivity and help in keeping everything organized.
Are you wondering which office equipment to purchase and where?
Don’t worry. We have already researched and listed 25+ essential office equipment that you can have in your office with just one click.
Office Equipment & Their Importance?
Every workspace or office needs basic or essential equipment to carry out their work smoothly and in an organized way. Some of those office tools include office tables, ergonomic chairs, desk organizers, pinboards, sticky notes, sand timers, and so on.
Their significance includes:
- The right tools help in the easy implementation of work, making the employee feel happy and contented.
- Good quality office supplies not only increase proficiency but delivers a good impression to the clients and general public.
- And, stuff like indoor plants enhances the beauty of the workplace and creates a positive environment, and tools like sand timers can help in dealing with procrastination.
No one indeed likes a chaotic desk or office as it shows the person is not responsible. Therefore, an office should be clean, well-organized, and labeled systematically to save time.
However, the office equipment is selected while keeping the nature of work and workplace in mind. The budget also plays a crucial role in this.
Keeping all those things in mind, we have listed 25+ pieces of office equipment that a workplace should have.
Let’s take a look at them one by one.
1. Ergonomic Chair- Necessity Office Equipment
Do you choose a chair according to the price, or space area?
Well, both points are important but you should also focus on the comfort a chair can provide you.
An Ergonomic Chair is best for neck alignment, backrest, and maintaining proper posture. It helps in increasing the productivity of your work by providing you with a comfortable and relaxed position. It also eliminates the issue of back pain.
Get yours with this given link
2. Office/Writing Table
An office table is a must for those who work while sitting for too long. The table is used for writing purposes and also for keeping important papers and other important stuff on it like a tablet, computer, etc.
Do you want to concentrate more on your work?
Working on a table chair can boost your efficiency as you tend to sit straight and away from your bed (especially for WFH employees). It also allows you to focus more on your work and keep stress at bay.
3. Pin-board or Bulletin Board
Isn’t it great if all the vital information is placed in front of your eyes?
A bulletin board provides you with significant information that needs your immediate attention. All the essential information is put up on the board such as announcements of events, and notices. Even motivational quotes can be added for inspiration and positive vibes.
To make it more personal, you can add employee birthdays, monthly schedules, and reminders.
The board should look neat and appealing to the eyes. All the information should be arranged properly not in a haphazard manner. When the information gets overlapped due to limited space on the board, it looks untidy.
4. Colorful Highlighters/ Markers
Do you want to save time?
What can be better than a colorful visual for your eyes?
Colorful markers can save a lot of time. They are appealing to the eyes and make an important keyword or line in a document stand out. So, whenever you want to read that document again at a later stage, you can see the main highlighted part which is enough for reminding you what the document is all about.
Isn’t it cool? Try it once and you will fall in love with it.
5. Desktop Bookshelf
Are you fond of reading books?
Looking for a handy space to keep your books/notebooks for everyday use?
Check out the desktop bookshelf to keep your books in one place and also to display your pictures, and memorabilia to the visitors.
Bookshelf comes in varied shapes and sizes and some are expandable too. You can place your books in a properly arranged and organized way to make them look enchanting.
6. Laptop/Tablet Stand
According to researchers,
If you bend your head forward by 1 or 2 inches then it will double the cervical spine burden if the average weight of your head is between 4.5 to 5.5 kg.
A laptop/ Tablet stand can solve many of your problems as this office equipment comes pretty handy. You can be as comfortable as you want by going hands-free and by aligning the tablet according to your neck and eyes. You can easily adjust your tablet which will avoid the back and neck discomfort that can occur at times.
Moreover, eye strain can also be avoided which may result in headaches. Overall, this will also help in improving your body posture thereby making you more productive and focused.
7. Indoor Plants
Do you want your workplace to look more captivating?
The working environment looks much greener and more captivating with the display of plants.
It has been found in research that indoor plants reduce carbon dioxide by 10% in air-conditioned offices and up to 25% in offices without air conditioning.
More to it, indoor plants eliminate noise pollution by absorbing the noise and also improve your creativity levels. They reduce stress and enhance productivity as well.
8. Sticky notes
A sticky note is a slip of paper that is stickable from one side. It is disposable as once used it can’t stick to some other place. Throughout the day, whenever you feel like adding a few important points here and there, sticky notes are at your disposal.
Colorful sticky notes are awesome for reminding you of any important task or work. They are very cost-effective and concise. They are extremely useful when you are attending group meetings and want to note down some necessary information.
9. Calendar
Can you remember all the important dates of your business meetings, events, etc?
Working for hours in a workplace can be addictive and engaging. One can forget the important deadlines of other tasks which are not at hand. For remembering important deadlines, meetings, and milestones, a calendar is a must.
Furthermore, you can also forget the current date while engrossed in your work. So, for recalling everything, you should keep a calendar at your workplace.
Note: You can also use software called “Calendly” for this purpose and to increase efficiency.
10. Planner
In the words of Dale Carnegie,
“An hour of planning can save you 10 hours of doing.”
A planner can help in infinite ways. It can be prepared for a week or a month. Defining and planning the tasks of the employees (or your tasks) before implementation can avoid a lot of confusion. It aids in the delegation of responsibilities on time to each employee.
Plus, you can track your time and entire work in one place. You can focus on the important activities first and can work on the other tasks later on. This office equipment makes you more efficient, consistent, and productive.
11. Journals/ Notebooks
What is better than notebooks for listing your daily routine activities?
Notebooks help in accountability. Once everything is jotted down, your ideas become more concrete and you can adopt them and give shape to them more easily. Your ideas can turn into actions.
Notebooks help you disengage from digital devices and give wings to your ideas. You can sit peacefully without gadgets and organize and register your thoughts/ information in one place in a notebook.
12. Desk organizer or Multi-utility box
It has been found by the Workplace Organization Survey that 2 in 5 people agreed that a messy desk directly affects their performance.
A desk organizer is used to keep staplers, board pins, staplers, staplers remover, scissors, paper clips, paperweight, pencils, erasers, pens, sharpeners, rulers, etc. As a result, it makes your desk look clean and organized.
Do you often search for stationery or other stuff at your workplace?
Now, you don’t have to worry about searching for your things here and there. Desk organizer is at your disposal. It saves your precious time that goes away in searching for your stuff.
14. Copper-based water bottle
Are you aware of the excellent benefits of water stored in a copper bottle?
A copper water bottle is an excellent way to store water for drinking. Copper has the great property of killing microorganisms such as fungi, bacteria, and algae. Moreover, it also helps in maintaining the pH balance of your body.
When water is stored in a copper bottle for 8 hours or more than that, it releases its ions into the water thereby making it more beneficial for health. Copper can help in the prevention of anemia, balances hypertension, negate infection and assist in digestion.
Get one for yourself now
14. Sand-timer
Want to keep track of your time without using any digital means?
Do you want to go for a good visual representation of time passing by?
You should opt for a sand-timer. A sand-timer is a good way to stay focused, motivated and productive. You can manage your time well with it. Sand-timers can help you avoid multi-tasking and continuously concentrate for a longer time.
Most of the sand-timers are based on the POMODORO technique whereby you can focus on your task for 25 minutes without any distraction and can go for a 5-10 minute break after that.
15. Printer (All-in-one)
Isn’t a multifunction printer great for all your document-related tasks?
When choosing a printer, you should go for a multifunction printer as it saves a lot of areas which can now be utilized for keeping many other important devices. The workspace area is limited so should be your equipment.
Printing, scanning, copying, and even faxing can easily be done from a multifunction printer only. You can easily manage all the documents in one place with fewer costs involved.
Plus, it is much easy to use. You only need to learn a few commands and voila! It is done.
16. Wastebasket
Do you like a messy workplace?
Obviously not. A wastebasket is meant for dumping trash. It keeps the environment clean and germs-free.
A Workplace usually consists of paper waste which can be used for recycling. Hence, a separate wastebasket should be kept for paper waste to segregate it from the rest of the trash.
17. Cello-tape dispenser
Do you waste a lot of your time searching for tape and scissors?
Worry not. A cello-tape dispenser can hold, dispense and cut the tape easily so that your time can be saved. It increases your efficiency and hence, productivity.
You can cut the required amount of tape every single time which helps in saving the waste of tape. It is very convenient to use.
18. Storage equipment - External hard drives, and USB disks
Are you looking for storage equipment for your wide range of office data?
Storage equipment such as hard drives and USB flash disks can store, port, and extract data and files. They are much more secure and take up less space. Apart from being readily available online and in the market, they are affordable and have a longer lifespan.
19. Glue sticks
Did you get irritated by the mess created by liquid-based white glue?
A glue stick is best known for its neat and easier way of pasting. Two lightweight papers can be pasted quickly by using a glue stick. This saves your time and the mess can also be avoided.
A glue stick is very much affordable and available online and in the market in any general store or craft shop. And if in case it sticks to your hands, you can simply wash your hands with water and it will get removed.
20. Envelopes
Do you wish to establish credibility with your clients in a very affordable way?
A printed envelope goes a long way in establishing trust between a client and a business. It is a very affordable way of developing credibility with clients. It is a way of identifying your company as a unique entity and aids in creating a good impression of your company.
21. Clipboard
Is your company’s motto to protect the environment?
You can do it by simply using an aluminum clipboard. It is recyclable and can withstand force and pressure too. It is mostly used in construction and manufacturing settings. Since it is durable, there is no need to replace it within a short time.
Though aluminum is metal, the aluminum clipboard is lightweight. It provides an excellent writing surface and can be cleaned easily.
22. Business card holder
Business cards are essential for a business. We all know that. But have you ever thought of the importance of a business card holder?
To save the cards from getting crooked at the edges, a business card holder is important. Not only this, cards will not get dirty and remain neat and clean.
It keeps cards organized in a presentable way and can create a first impression on the clients when they visit your office.
23. Calculator
A calculator is an electronic device that makes your work easier. From efficiently solving complex problems to saving time, it is one of the best ways to solve your calculations in minutes. It is inexpensive and portable as well.
You can simply avoid doing lengthy mathematical calculations in your mind or by using paper and pen and can rely on a calculator for accurate and fast results.
24. Dictator machine
Are you fed up with writing everything on a piece of paper?
Give a chance to the dictator machine to help you out of the existing chaos.
Through a dictator machine, you can simply record your voice which can later be heard by you at any point in time.
It happens at times that we write down something in short but later on are unable to derive the exact meaning from it. To solve this issue, the dictator machine has excellent sound quality and your sound can be recorded without any distortion.
25. Folders
Are you unable to find that important file that you needed for an urgent meeting?
Though folders are a traditional way of storing important documents still due to their simplicity and inexpensiveness, they are being used in offices and workplaces.
If in case your computer is being repaired, and you want to have access to your important data in physical form, folders can help you in storing files. You can easily get folders online or in a stationery shop.
26. First-aid box
Ouchh! Did you get hurt at your workplace?
Injuries can take place at any place and at any time whether you are prepared for it or not. Therefore, a first-aid box should always be handy with you so that you can respond to an emergency as soon as possible.
A first-aid box ensures the timely treatment of the injury and all the medicines including antibiotics in one place. With a first-aid box, one can stop blood loss immediately and can be a helping hand to anyone in need during an emergency.
27. Shredder
What do you do with the confidential documents that are no more useful to you?
Your personal information mustn’t get into the wrong hands. Therefore, the use of a Shredder is the perfect way to destroy your confidential documents, personal information, or any other legal document.
One should purchase a shredder based on the types of official documents one would like to destroy in the future. Some types of shredder can destroy papers while others can be used for the destruction of plastic credit cards as well.
28. Label maker
Are you confused about which papers are kept in which folder?
A label maker is one of those handy gadgets that can be used for multiple purposes. To stick an important phone number on a phone extension, to label different folders, stick on different wires with their name on them, create name tags, and so on.
Moreover, it can help you in saving a lot of paper and time. You need not take a sheet of paper and cut it into different short pieces to create a label from it. It’s a lengthy process and includes a lot of things like scissors, paper, tape, or glue.
29. Inspirational books
Do you feel difficult at times to cope with your performance level?
Is it declining on a day-to-day basis?
Worry not. Some of the valuable books that can help you increase your productivity at work exponentially are mentioned below-
- Great at Work: The Hidden Habits of Top Performers by Morten T. Hansen (Check on Amazon)
- The 7-Step Startup Success Formula by Anu Khanchandani (Check on Amazon)
Keeping such books handy and reading them in your free time will surely help you a lot. These knowledgeable books are full of advice from good authors on how one can improve performance at work and can reach great heights.
If you are an entrepreneur, you can build a strong team for your startup with these inspirational books.
30. Janitorial essentials
It is rightly said, by Mahatma Gandhi,
“Cleanliness is next to godliness.”
Cleanliness is associated with the good character of a person hence, it should be maintained at the workplace as well.
Broom, dustpan, dish soap, sponges, wipes, etc. are the important janitorial items that need to be there at your workplace. One should make sure to keep the place clean and tidy.
Final words
The value and usefulness of office tools in the workplace cannot be denied. They help in increasing productivity to the maximum possible level.
What do you think about the equipment mentioned above?
Aren’t they the most essential ones?
You can share your thoughts by posting your comments in the “comment section” below.
All this equipment you can have in your workspace. They are just one click away!
